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AUS-Macquarie Park Personal Assistant Admin Assistant Job at PayPal


Personal Assistant / Admin Assistant



Location:



Macquarie Park - New South Wales - Australia



Function:



Administrative/Support



Ref #:



20210017295



Description



This role is part of our administration team, providing critical support to our Leadership Team (7 members) and the Marketing & Talent Acquisition functions. In this role, you will be responsible for booking travel, completing expenses and setting up meetings for the Leadership Team. You will also be required to work with the TA function to book interviews and provide ad hoc administration support to Marketing.



Responsibilities include:



Set up all Leadership team meetings and All Hands meetings



Manage and book travel including flights and accommodation for the leadership team



Complete all expense processing for the Leadership team



Arrange and coordinate candidate interviews with the hiring team, include reserving conference rooms and any necessary travel arrangements



Tracking monthly spend & monitoring available funds 



Submitting monthly report on time & within guidelines 



Raising POs and processing invoices 



Tracking collective PO & P-card actual spend vs. budgeted funds 



Maintaining inventory of marketing collateral  



Assisting with Tradeshows



Entering new RFPs into Ombud 



Exporting, proofreading, and formatting completed RFPs



Qualifications



Prior experience in an administration and coordination role



Strong communication and interpersonal skills required. High level of self-initiative and resourcefulness



Practice effective time management skills with attention to detail



Demonstrated sense of urgency with an emphasis on delivering results



Willing and able to adjust to multiple demands, shifting priorities and demonstrate flexibility and resilience in a fast-paced environment



Strong organizational skills



Excellent Microsoft Office skills



Corporate overview



Here at UKG, Our Purpose Is People. UKG combines the strength and innovation of Ultimate Software and Kronos, uniting two award-winning, employee-centered cultures. Our employees are an extraordinary group of talented, energetic, and innovative people who care about more than just work. We strive to create a culture of belonging and an employee experience that empowers our people. UKG has more than 13,000 employees around the globe and is known for its inclusive workplace culture. Ready to be inspired? Learn more at **www.ukg.com/careers**



EEO Statement



**Equal Opportunity Employer**



Ultimate Kronos Group is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.



ViewThe EEO is the Law poster (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm) and its **supplement** .



View thePay Transparency Nondiscrimination Provision (https://www.dol.gov/ofccp/pdf/pay-transp\_formattedESQA508c.pdf)



UKG participates in E-Verify. View the E-Verify postershere (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) .



**Disability Accommodation**



For individuals with disabilities that need additional assistance at any point in the application and interview process, please email **UKGCareers@ukg.com** or please call1 (978) 250 9800.
More information on this Job


ID: 18580143 - Save Job
Category: Jobs : Legal Jobs
Employer Info:
AUS-Macquarie Park Personal Assistant  Admin Assistant PayPal

Australia

Global payments giant.

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