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Business Admin Assistant

Business Admin Assistant

About Bank of America Merrill Lynch: Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 40 countries. In the U.S alone, we serve almost all Fortune 500 companies and approximately 59 million consumers and small-business customers. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading. Connecting Asia Pacific to the World Our Asia Pacific team is spread across 23 offices in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region's leading financial services companies. Bank of America Merrill Lynch is committed to attracting, recruiting and retaining top diverse talent from across the globe. Our diversity and inclusion mission is to actively promote an inclusive work environment where all employees have the opportunity to achieve personal success and contribute to the growth of our business. Each of our global Employee Networks bring together employees, create dialogue and awareness in support of our Diversity and Inclusion. Bank of America Merrill Lynch is an equal opportunities employer. Position Description This role is the Key support role for Heads of IBK, Capital Markets, CBK and COO of Global Corporate and Investment Banking Australia (GCIB Australia) Key Responsibilities Preparing detailed spreadsheets for tracking the business pipeline and analysing business performance and metrics Analysis of business financials, fee pools, market share, client coverage, resourcing, deal metrics, deals done away and league tables Assisting prepare regular business and strategy presentations for internal reporting purposes Weekly reporting to APAC region Business Continuity Planning (BCP) coordination for (GCIB Australia) Managing the IBK / CBK PA group in terms of ensuring adequate banker coverage, phone coordination, annual / personal leave, lunch scheduling and flexible work arrangements Providing general guidance to PA group on a range of issues, for example those relating to expense policies / compliance issues A range of Compliance related administrative tasks Knowing and communicating the relevant expense policy to PAs and bankers, and aiming to resolve any recurring issues through regular interaction with internal expense approvers Assisting with the coordination of the annual intern recruiting process Assisting COO with approval requests from bankers for a range of expense items Assisting with major client entertainment events, including the coordination of client invite lists, identifying any gaps in invite list, and communicating with bankers / PAs to ensure adequate client coverage Coordinating the annual GCIB onsite event, through liaison with internal and external stakeholders, and putting together proposed run sheets / costing forecasts Handling highly sensitive information on behalf of the Heads of IBK / CBK and COO Key Requirements Qualifications: Relevant tertiary qualifications are highly regarded although not essential Intermediate to advanced certification in Microsoft Office Suite including MS Word, MS Excel, MS PowerPoint and related programs Project Management qualifications are highly regarded although not essential Experience: Significant experience in delivering executive level secretarial, administrative and office support, preferably within an investment banking or private equity environment Experience with basic desktop publishing applications is preferred Demonstrated experience with high efficiency and accuracy of typing and word processing Experience in diary and travel management (Concur system experience desired) Experience with complex telephone systems, conference calling facilities etc Competencies (Knowledge, Skills and Behaviours): Strong analytical skills including working with complicated excel spreadsheets Strong powerpoint skills with ability to prepare presentations for senior management Enhanced communication skills, including the ability to effectively communicate requests and instructions to a wide variety of internal and external stakeholders Demonstrated ability to be a team player and work cooperatively with other stakeholders to further develop the organisation Ability to work independently with a proactive approach to taking on a broad range of responsibilities Possess superior organisational and time management and flexibility and adaptability to manage changing work requirements with varying volumes of work Ability to manage multiple tasks simultaneously, identify and solve problems, manage and meet deadlines and maintain a high quality of work and attention to detail whilst also remaining calm under pressure Possess a personal presentation that reflects a professional image and the values of the organisation Commitment to, and enthusiasm for, client services and delivery Posting Date: 06/03/2018 Location: Sydney, , GOVERNOR PHILLIP TOWER, 1 FARRER PLACE, - Australia Full / Part-time: Full time Hours Per Week: 38

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ID: 11962099 - Save Job
Category: Jobs : Recruitment Jobs
Employer Info:
Business Admin Assistant


Finance jobs, banking jobs, recruitment in investment banking and financial markets.



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